Purchasing Information & Bid List

The Purchasing Section is open for business from 8:00 a.m. to 4:30 p.m., Monday through Friday with the exception of legal holidays.

The mission of the Manatee County Sheriff's Office, Purchasing Section is to:

  • Provide high-quality goods at the most economical prices in compliance with governmental purchasing standards.
  • Maximize the purchasing power of public funds while promoting fair and open competition.
  • Follow a strict code of ethics avoiding the appearance of and preventing the opportunity for favoritism.
  • Maintain good vendor relations in order to promote the Sheriff’s Office reputation for fair dealing.

Manatee County Sheriff’s Office requests all vendors to complete the following forms:

New Vendor Forms Package (PDF)
W9 Form

The forms may be completed on-line; however it will be necessary to print them to be notarized as required. After the forms are notarized, they can be scanned and submitted via email to VendorForms@ManateeSheriff.com. Alternatively, hard copies of the forms can be returned to:

    Manatee County Sheriff’s Office
    Fiscal Section – VENDOR FORMS
    600 Hwy 301 Blvd West, Suite 202
    Bradenton, FL 34205

Purchasing Archive

Active Bid List The Manatee County Sheriff’s Office is publishing documents on this web page for the convenience of vendors wanting to do business with the Sheriff and to save tax dollars. This service is public record and the Sheriff is responsible only for documents as published. Any modifications or alterations to the original document language may be cause for rejection of a bid.

Bid # and Download Link Description Open Time Buyer Release Date Pre-Bid Due Date Related Documents Award Date
RFI-2015-15-001-RMS/JMS (PDF) Request for Information for a Records Management System (RMS) and a Jail Management System (JMS) Apr 3, 2015 – 2:00 p.m. ET Deb Merrill Mar 4, 2015 N/A Apr 3, 2015-12:00 p.m. ET

ATTACHMENT A RMS Requirements - RFI 2015Feb24.xlsx (Excel)

ATTACHMENT B JMS Requirements - RFI 2015Feb24.xlsx (Excel)

Attachment D1 Checklist Form.docx (Word)

Attachment D2 Signature Form.docx (Word)

Attachment D3 Drug Free Workplace Cert Pkg.pdf (PDF)

Attachment D4 Public Contracting Cert Pkg.pdf (PDF)

Attachment D5 Reference Form.docx (Word)

Attachment D6-1 Cost Estimate Form MCSO.xlsx (Excel)

Attachment D6-2 Cost Estimate Form BPD.xlsx (Excel)

Attachment D6-3 Cost Estimate Form HBPD.xlsx (Excel)

Attachment D6-4 Cost Estimate Form LBKEYPD.xlsx (Excel)

Attachment D6-5 Cost Estimate Form PPD.xlsx (Excel)

Addendum 1 RFI-2015-15-001-RMS-JMS.pdf (PDF)

Addendum 2 RFI-2015-15-001-RMS-JMS.pdf (PDF)

RFI-2015-15-001-RMS-JMS Responding Vendors.pdf (PDF)
RFP-2015-15-01-DDU Copiers (PDF) Request for Proposals for Document Development Press Copiers May 26, 2015 – 2:00 p.m. ET Deb Merrill May 8, 2015 May 14, 1015 ET (Optional) May 26, 2015-12:00 p.m. ET

RFP-2015-15-001-DDU Copiers.pdf (PDF)

RFP-2015-15-001-DDU Copiers Cost Sheet.xlsx (Excel)

ADDENDUM 1 RFP-2015-15-001-DDU Copiers.pdf (PDF)

ADDENDUM 2 RFP-2015-15-001-DDU Copiers.pdf (PDF)

Attachment 1 Checklist Form.docx (Word)

Attachment 2 Signature Form.docx (Word)

Attachment 3 Reference Form.docx (Word)

RFP-2015-15-001-DDU Copiers SHORTLIST 2015Jun29.pdf (PDF)


Intent to Award RFP-2015-15-001-DDU Copiers.pdf (PDF)
October 2015
PreQualification for ITN-2015-15-002-RJMS Announcement.pdf (PDF) PreQualification for Invitation to Negotiate for Records and Jail Management Solution (RJMS) N/A Deb Merrill July 1, 2015 N/A July 10, 2015-12:00 p.m. ET PreQualification for ITN-2015-15-002-RJMS MCSO.xlsx (Excel)

Prequalified Vendor List for RJMS.pdf (PDF)

Qualified Vendor List Post Date 7/23/2015
ITN-2015-15-002-RJMS (PDF) Invitation to Negotiate for Records and Jail Management Solution (RJMS) Sep 10, 2015 2:00 p.m. ET Deb Merrill Aug 4, 2015 N/A Sep 10, 2015 12:00 p.m. ET Acknowledgment Form ITN-2015-15-002-RJMS.docx (Word)

RJMS SPECIFICATIONS ITN-2015-15-002-RJMS.xlsx (Excel)

Records Definitions By Table ITN-2015-15-002-RJMS.pdf (PDF)

Attachment D6-1 Cost Proposal Table MCSO.xlsx (Excel)

Attachment D6-2 Cost Proposal Table BPD.xlsx (Excel)

Attachment D6-3 Cost Proposal Table HBPD.xlsx (Excel)

Attachment D6-4 Cost Proposal Table PPD.xlsx (Excel)

Addendum 1 - Timeline 2015Aug11.pdf (PDF)

ITN-2015-15-002-RJMS SECTION 4 - Contract.docx (Word)

Addendum 2 Supplement 2015Sep1.pdf (PDF)

Addendum 2 Clarifications 2015Sep1.pdf (PDF)

ITN-2015-15-002-RJMS Final Score.pdf (PDF)

Intent to Award RFP-2015-15-002-RJMS.pdf (PDF)
MCSO RFP-2017-18-001-HELICOPTER (PDF) Request for Proposals to Purchase Helicopter Jun 2, 2017 – 2:00 p.m. ET Deb Merrill May19, 2017 N/A Jun 2, 2017-12:00 p.m. ET MCSO RFP-2017-18-001-HELICOPTER Attachment A.xlsx (Excel)

MCSO RFP-2017-18-001-HELICOPTER Attachment B.xlsx (Excel)

MCSO RFP-2017-18-001-HELICOPTER Attachment C.pdf (PDF)

Addendum 1 - Helicopter.pdf (PDF)

Addendum 2 2017May26.pdf (PDF)

MCSO RFP-2017-18-001-HELICOPTER Attachment B w unit for CFE.xlsx (Excel)

Addendum 3 2017Jun06.pdf (PDF)

MCSO RFP-2017-18-001-HELICOPTER Attachment C REVISED.pdf (PDF)


Intent to Award RFP-2017-18-001-HELICOPTER.pdf (PDF)
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